Precision Windows & Doors Ltd
Complaints Contact Details
Telephone: 01698 730800
E-mail: sales@precisionpvc.co.uk
Our Procedures
Any complaint verbal or written, including electronically, will be referred to our complaint’s manager
at the earliest opportunity or to a member of the senior management if the complaints manager is
unavailable. We will also
- Record details on the firm’s system immediately
- We will not delay your complaint by asking you to write to us about your complaint
- We will acknowledge the complaint in writing promptly
- We will make contact to seek clarification on any points where necessary
- Fully investigate the complaint
- Keep you informed of our progress
- Discuss with you our findings and proposed response
- Ensure that our firm partners have a compliant complaints procedure and are communicating with their customer using this
- Provide clear deadlines to respond
You will receive contact from us advising on progress if we cannot respond immediately. We will let
you have our final response as soon as possible and not later than eight weeks.
Precision Windows & Doors Ltd
Customers may express dissatisfaction to us about our products and services. We will need to
establish whether or not the complaint relates to the information given, the firm or the service and
installation. If unclear, this must not delay investigation and we will proceed with our own
investigation. The complaints manager will review this matter and take the complaint to the firm for
them to investigate and provide a written explanation and any supporting information. This may
include photos, checklists or remedial satisfaction notes.
Investigation
The complaints manager will establish the nature and scope of the complaint having due regards
to the Financial Conduct Authority’s direction:
- Deal with complaints promptly and fairly
- Give complainants clear replies and, where appropriate, fair redress
- We may take up to 8-weeks to provide a response
Eligible Complainants
It is the firm’s policy to treat all complainants the same, however, eligible complainants, customers
that have purchased goods and services using a lenders finance, are legally defined and have
additional rights in law that we must acknowledge and adhere to.
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The Financial Conduct Authority complaints rules apply to complaints:
- Made by, or on behalf of an eligible complainant.
- Relating to regulated activity.
- Involving an allegation that the complainant has suffered, or may suffer, financial loss, material distress or material inconvenience.
Final response
This will set out clearly our decision and the reasons for it. If any compensation is offered a clear
method of calculation will be shown.
The firm must include details of the Financial Ombudsman Service in the final response if dealing
with an eligible complainant and a regulated activity, we will:
- Explain that the complainant must refer the matter to the ombudsman within six months of the date of the final response letter or the right to use this service is lost
- Indicate whether or not we consent to waive the relevant time limits.
Complaints Settled within 3 business days
Complaints that can be settled to the customer’s satisfaction within 3 business days can be
recorded and communicated differently.
Where we consider a complaint to be resolved to the customer’s satisfaction under this section, the
firm will promptly send a ‘Summary Resolution Communication’, being a written communication
from them which:
(1) refers to the fact that the customer has made a complaint and informs them that they now
consider the complaint to have been resolved to the customers satisfaction.
(2) The firm will tell the customer that if they subsequently decide that they are dissatisfied with
the resolution of the complaint they may be able to refer the complaint back to the firm for
further consideration or alternatively refer the complaint to the Financial Ombudsman
Service;
(3) Provide the website address of the Financial Ombudsman Service; and
(4) Refer to the availability of further information on the website of the Financial Ombudsman
Service.
In addition to sending you a Summary Resolution Communication, the firm may also use other
methods to communicate the information where:
(1) We consider that doing so may better meet the customer’s needs; or
(2) They have already been using another method to communicate about the complaint. This
may include recorded calls, emails or text messages.
Closing a complaint
We will consider a complaint closed when we have made our final response to the customer. This
does not prevent a customer from exercising any rights they may have to refer the matter to the
Financial Ombudsman Service.
Financial Ombudsman Service
We will co-operate fully with the Ombudsman in resolving any complaints made against us and
agree to be bound by any awards made by the Ombudsman. The firm undertakes to pay promptly
any fees levied by the Ombudsman.
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How Long You Have to Complain to the Financial Ombudsman Service
You have the right to refer your complaint to the Financial Ombudsman Service, free of charge –
but you must do so within six months of the date the final response letter.
If you do not refer your complaint in time, the Ombudsman will not have our permission to consider
your complaint and so will only be able to do so in very limited circumstances. For example, if the
Ombudsman believes that the delay was as a result of exceptional circumstances.
Contact:
The Financial Ombudsman Service, Exchange Tower, London E14 9SR
Tel: 0800 023 4567 (free for most people ringing from a fixed line) or 0300 123 9123 (cheaper for
those calling using a mobile) or 020 7964 0500 (if calling from abroad)
Email: complaint.info@financial-ombudsman.org.uk
Website: www.financial-ombudsman.org.uk
